Tips for Using Styles in Microsoft Word
Urban Forest Management Plan Template

Tips

Styles help maintain consistent appearance throughout the document by storing all the settings, such as font type, font size, bullet type, spacing, etc. Rather than manually applying the correct font or spacing everywhere and having to remember all the settings, you determine the standards for the document and store that information in the styles and apply the styles.

Select text and apply chosen paragraph style. Choose the style that appears how you’d like the text to appear.

If you need character formatting, such as bold or italics, select that text and apply the appropriate character style.

To remove character style without affecting the underlying paragraph style, select the text and click Control+Spacebar to remove the character style only (this can be used to remove the Replace Text green character style, or remove a Bold character style.)

Always apply style, do not use the tools such as Bold, Italic, font, font size, etc. There’s too much room for inconsistency when manually formatting.

Turn on your Styles Pane so you can better see the styles to use them. Click the small arrow in the bottom right to expand the full style listing.

Paragraph Styles
(apply to entire paragraph to the next return)

Paragraph styles include paragraph settings, such as spacing, font, and font size, and should be applied to all information in a document. Everything in the document should have an appropriate paragraph style applied (not Normal).

Here are the most used paragraph styles and how they appear (you can see them in your Styles Pane as well).

Title

Subtitle

Subtitle 2

Heading 1

Heading 2

Heading 3

Body Text

Body Text indented

Body Text indented 2

Body Text indented 3

Body Text no space

Body Bullets (spacing built in – used for bullet listings that may have multiple lines within a bullet)

Body Bullets no space (no spacing built in – use for single line bullet listings)

Body Bullets L2 (spacing built in –used for level 2 bullet listings that may have multiple lines within a bullet)

Body Bullets L2 no space (no spacing built in – use for single line bullet listings)

Body Bullets L3

Body Bullets L3 no space (no spacing built in – use for single line bullet listings)

Body Numbers

Body Number L2

Body Quote

Book Title

Characteristic Listing

Header 1

Footer

Footnote Text

State Forester Name

Table Header left	Table Header center	Table Header right
Body Text	Body Text	Body Text

Character Styles
(apply over paragraph styles to specific characters)

Character styles include only character settings, such as bold, italic, and color text, and apply over the underlying paragraph style applied. The text will retain other paragraph style setting such as spacing, but will apply the character style in addition to the paragraph style settings.

Here are the most used character styles and how they actually appear (you can see them in your Styles Pane as well).

Bold

Bold Italic

Hyperlink

Italics

Replace Text