*Date

*Addressee

*Street Address

*City, State Zip

Dear *Name:

Thank you for your interest in the Reforestation of Timberlands (RT) Incentive Program. The Virginia Department of Forestry (VDOF) administers the RT Program, which is funded through a self-imposed forest product tax by Virginia’s forest industry and a percentage match of that tax by the Virginia General Assembly.

To apply for cost-share through the RT Incentive Program, please review, complete, and return the documents enclosed, which include:

Reforestation of Timberlands program application - This application has been prepared based on my recommendations for your property and includes the corresponding incentive rates. If you have any questions regarding these recommendations, please let me know.

landowner information form. This form is used to accurately record the ownership of the property and obtain up-to-date contact information for all of the landowners.

Commonwealth of Virginia (COV) W-9: Cost-share incentive payments are considered taxable income. To receive payment, landowners must submit a COV W-9 form confirming name, address, and tax identification number, which will be validated against IRS records prior to approval. To ensure proper safeguarding of your sensitive information, W-9s are only accepted by mail using the enclosed envelope. (If you have previously submitted a W-9 to VDOF and your contact information has not changed, a new W-9 form may not be required). If needed, additional copies of the W-9 can be found at www.doa.virginia.gov/forms/CVG/W9_COVSubstitute.pdf

Please return all of these forms in the envelope provided. Once received, the W-9 information will be validated and your application will become eligible to receive RT Program incentive funding. Please note, there is no guarantee that funding will be available for your project. If approved, you will receive an approval letter.

If you have any questions, please let me know. I look forward to working with you.

Sincerely,

*Name

*Title