*Date

*Addressee

*Street Address

*City, State Zip

Ref: Request for Scale Tickets

Dear *Name:

The Virginia Department of Forestry (VDOF) is currently assisting [Landowner] to gather information about a potential timber trespass/theft. In accordance with Virginia Code §10.1-1105, the VDOF assists landowners and law enforcement agencies with regard to reported cases of timber theft and trespass. The VDOF believes that products involved in a potential trespass/theft, may have been delivered to your facility.

In order to determine and compare an accurate account of loads removed from the landowner’s property, VDOF is requesting you to furnish any load tickets or settlement statements. These shall include receiving, weighing, scaling, or measuring the trees, timber or wood. Please supply the following:

Delivered by [Timber buyer, Operator, Logger, Hauler]

From the property of [Landowner, Agent]

Period of time: (i.e., from January 1, 2020 to February 1, 2020)

Information obtained from this request will be treated as investigative evidence, subject to all applicable provisions of law pertaining to such material. Any information provided will be considered confidential commercial and financial information supplied by your business.

If you have any questions, please let me know. I look forward to working with you.

Sincerely,

*Name

*Title